Accounting for Startups

GAAP Based financials for your growing business.
Quickbooks Online ProAdvisors

Accounting Systems Implementation

Businesses need real-time information in order to make decisions as well as lending and due diligence purpose either when you apply for a loan or are seeking investment from Angel and Venture Capital sources. We assist businesses with set up and staff training with Quickbooks Online. We can also assist business that may want to make the switch from Desktop to Online. We use templates and can help to create a chart of accounts that works specifically for your startup. We recognize that business owners may want to have a more detailed analysis of the various operations/business lines that make up their operations and use division (class) tracking in Quickbooks to give our clients the finer detail they need to see how they are operating across multiple business lines.

Quickbooks Online Pro-Advisors and Advanced Online Proadvisors

Our team consists of Quickbooks Online Pro-Advisors and Advanced Online Proadvisors and we have a lot of experience working with Xero and Wave apps two other popular accounting solutions. We have also got a working knowledge of Freshbooks and other G/L Packages such as Aplos.

CASH FLOW MANAGEMENT

Cash is king when it comes to business and we can assist founders with budgeting and financial modeling tools to ensure they are able to accurately plan ahead and understand their runway and burn-rate. This allows you to better plan your fundraising efforts, determine staffing levels,give your department heads budgets to work with and give you all the information needed to make an informed decision.

Virtual Controller/CFO Solutions

Seed to Series A Startups often lack financial expertise in their management teams as there is usually an emphasis placed on technical roles at the early-stage. We can assist in these transitional periods to help founders with high level financial decision making as they navigate a high-growth stage in their businesses. Our virtual controller/CFO solutions are ideally a short-term fix as your startup looks to hire someone full-time in the role.

Board & Investor Reporting

We assist founders with developing board decks, highlighting the information their board needs to see in order to help steer the ship as founders navigate the Seed to Series A inflection point. Our philosophy is to produce concise reporting and graphics that can clearly articulate the financial picture to the board so as to facilitate the management team’s discussion and highlight to the board potential action items.
GAAP BASED FINANCIALS FOR YOUR GROWING BUSINESS

Bookkeeping

We can help your early-stage tech startup keep track of its bookkeeping. Seed to Series A technology startups have to frequently report their financials to the board and for due diligence requests and for annual 409A valuation purposes. Let us help your tech startup keep its books compliant with GAAP rules and record transactions on the accrual basis of accounting. Our bookkeepers are all Certified Quickbooks ProAdvisors and ensure the following tasks are completed:

EARLY-STAGE-STARTUP-TAXES
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Bank Reconciliation

Reconciliation of all bank accounts on a monthly basis including recording of transactions.
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Credit Card Reconciliation

Reconciliation of credit card accounts on a monthly basis including recording of transactions.
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Accounts Receivable

We ensure to match deposits received against outstanding invoices and reconcile the revenue on a monthly basis and review an A/R Aging report with our clients to ensure they can follow up on any delinquent customers.
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Fixed Asset Reconciliation

We help our clients establish a capitalization policy and search and identify misrecorded fixed assets such computer equipment recorded supplies and miscellaneous accessories misclassified as assets. We record monthly depreciation and amortization to ensure assets are recorded at their correct book values on a monthly basis.
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Prepaid Expenses

Insurance policies and other software subscriptions are often paid for in advance. A monthly prepaid expense reconciliation helps to ensure that expenses are booked and recorded in the correct time periods even if paid for far in advance.
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Deferred Revenue

Many of the early stage tech companies we work with often take pre-orders to have customer sign annual or multi-year contracts whilst receiving deposits far in advance. We can help tech startups ensure they are in line with revenue recognition standards, and correctly record revenues in the correct periods.
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Long Term Assets and Long-Term Liabilities

  • Many types of assets need to be amortized over long periods of time, including patents, software development costs, and other intangible assets. We ensure companies record these costs correctly.
  • Investors regularly use Convertible Notes and SAFE Notes (Simple Agreement for Future Equity) to invest in the early financing rounds of a startups. We help startups ensure that these are identified and recorded correctly as a common mistake we see is that they are recorded as income instead of a long-term liability.
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Equity & Cap Table Reconciliation

The Capitalization Table can be a daunting task for any startup founder to understand. We help to ensure that the information reflected on the cap table matches the information recorded in the accounting system and help to identify and resolve any discrepancies.
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Stock Option Expense

We can help your startup record it’s stock compensation expense and ensure that it is in line with GAAP rules.

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Revenue Reconciliation

We can help to ensure revenue recognition standards are being followed when record revenue in your accounting system and assist journal entries and reclassifications to correct for deferred revenue.

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Expense Classification

When it comes to expense classification we use trends and analytical procedures to verify and analyze if there are any discrepancies

Pre-Seed

Starting at
$600/month
($500/month if billed annually)
  • Reconcile Quickbooks Online
    Accrual Based Bookkeeping
  • Monthly Call
  • Chart of Accounts Template Provide
    A/P A/R Tracking By Client
  • Delaware Filings
  • Annual Tax Compliance (1120, and one State Filing)
  • Sales Tax Filings (Optional)

Seed

Starting at

$900/month

($800/month if billed annually)

  • Reconcile Quickbooks Online
  • Accrual Based Bookkeeping
  • Monthly Call
  • Customized Chart of Accounts
  • Deferred Revenue Recognition
  • A/P, A/R Tracking
  • Inventory/COGS Reconciliation
  • Financial Metrics
  • Annual Tax Compliance (1120, and one State Filing)
  • Sales Tax Filings

Series A & Beyond

Based On Your Needs
Custom Quote

(discount if billed annually)

  • Reconcile Quickbooks Online
  • Accrual Based Bookkeeping
  • Monthly Call and ongoing communication
  • Customized Chart of Accounts
  • Deferred Revenue Recognition
  • A/P, A/R Tracking
  • Inventory/COGS Reconciliation
  • Board Financials and Metrics
  • Annual Tax Compliance (1120, and State Filing)
  • Sales Tax Filings

Our Process

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Step 1: Contact Us

Get in touch and we’ll reach out to you to schedule a video call to better understand your tech startups needs and prepare a custom quote.

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Step 2: Onboarding

We’ll invite you to our secure client portal where you can use our easy to use onboarding checklist to get started. See general pricing guide here.

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Step 3: Review

We schedule ongoing video calls with you to review your financials and ensure all of your tax compliance is taken care off.